Office Moving Check List
6-Month Countdown
Careful thought and planning is essential for a smooth office move. Utilize the following checklist to ensure you've considered all these key factors. It's ideal to begin planning your move six months before the scheduled date.
6 months before moving:
- Establish a "move committee" of key staff members
- Meet with space planner and interior designer
- Meet with telecommunications people and discuss:
- Design of telecommunications system
- Budgetary figures
- Request preliminary office-move cost estimates
- Identify initial layout of computer facilities
3 months before moving:
- Follow up and meet with "move committee"
- Select the telephone system
- Incorporate office design changes
- Develop computer facility plans
2 months before moving:
- Confirm phone system order/hook-up
- Complete office service changes
- Stationary and address changes
- Vending machines/Copier services
- Plant services
- New purchases
- Choose moving company
- Finalize floor plans and telephone changes
1 month before moving:
- Notify all suppliers of new address
- Notify customers of move
- Schedule equipment services for a day prior to move
- Verify computer system progress
- Conduct employee orientation meeting:
- Trouble-shooting
- Security systems
- New procedures
2-3 weeks before moving:
- Arrange for new parking spaces
- Order building and office keys
- Confirm move with building manager
- Meet with mover to confirm furniture layout and assign relocation numbers
1 week before moving:
- Employee pre-move meeting and packing demonstration conducted by mover
- Label all furniture according to plan
- Tour new facility and double-check furniture and floor plans
- Finalize phone and computer installation
1 day before moving:
- Complete packing and labeling
- De-install and re-install phone equipment
- Walk through with staff indicating new work areas
- Post floor plans and label all areas according to plan
Moving day
- Only moving company employees and "move committee" members on site
- Install computer system
Day after move
- Conduct walk-through with mover
- Adjust furniture as needed
- Unpack and settle in
RELAX YOU MADE IT!
