Careful thought and planning is essential for a smooth office move. Utilize
the following checklist to ensure you’ve considered all these key
factors. It’s ideal to begin planning your move six months before
the scheduled date.
6 MONTHS
before moving
Establish a "move committee" of
key staff members
Meet with space planner and interior designer
Meet with telecommunications people and discuss:
Design of telecommunications system
Budgetary figures
Request preliminary office-move cost estimates
Identify initial layout of computer facilities
3 MONTHS
before moving
Follow up and meet with "move committee"
Select the telephone system
Incorporate office design changes
Develop computer facility plans
2 MONTHSbefore moving
Confirm phone system order/hook-up
Complete office service changes
Stationary and address changes
Vending machines/Copier services
Plant services
New purchases
Choose moving company
Finalize floor plans and telephone changes
1 MONTH before
moving
Notify all suppliers of new address
Notify customers of move
Schedule equipment services for a day prior
to move
Verify computer system progress
Conduct employee orientation meeting:
Trouble-shooting
Security systems
New procedures
2-3 WEEKS before
moving
Arrange for new parking spaces
Order building and office keys
Confirm move with building manager
Meet with mover to confirm furniture layout
and assign relocation numbers
1 WEEK before
moving
Employee pre-move meeting and packing demonstration
conducted by mover
Label all furniture according to plan
Tour new facility and double-check furniture
and floor plans
Finalize phone and computer installation
1 DAY before
moving
Complete packing and labeling
De-install and re-install phone equipment
Walk through with staff indicating new work
areas
Post floor plans and label all areas according
to plan
MOVING DAY
Only moving company employees and "move
committee" members on site
Install computer system
DAY AFTER MOVE
Conduct walk-through with mover
Adjust furniture as needed
Unpack and settle in
RELAX! YOU MADE IT!!!!!
For more Business Move Information,
feel free to email us or call us at 1- 800-426-7776
